Privacy Policy

This is the Privacy Policy (“Policy”) for this website which is run and provided by Web Shield Services GmbH (we, us and our).

We will only use the personal data gathered over this website as set out in this Policy. Below you will find information on how we use your personal data, for which purposes your personal data is used, with whom it is shared and what control and information rights you may have.

  

Definitions

  • Personal Data: means any information relating to a natural person who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, or an online identifier.
  • Processing: means any operation which is performed on personal data, such as collection, recording, organisation, structuring, storage, adaptation or any kind of disclosure or other use. 

 

Summary of our processing activities

 When you visit our website for informational reasons (without registration as a RiskConnect Conference Attendee), only limited personal data will be processed to provide you with the website itself.

 In case you send us a request (e.g. for registration as a RiskConnect Conference Attendee) or you subscribe to our newsletter, further personal data will be processed in the scope of such services.

 We have implemented appropriate safeguards to secure your personal data and retain your personal data only as long as necessary. Under the legislation applicable to you, you may be entitled to exercise certain rights with regard to the processing of your personal data. You will find more detailed information under the indicated sections below

 

Data Collection – use of our website for informational purposes

When you visit our website for informational reasons, i.e. without registering for any of our provided services and without providing us with personal data in any other form, we may automatically collect additional information about you which will contain personal data only in limited cases and which is automatically recognised by our server, such as:

  • ‍Your IP address;
  • ‍Device type, name and IDs;
  • ‍Date and time of your requests;
  • ‍Content of your requests;
  • ‍Information on your browser version;
  • ‍Screen resolution;
  • ‍Information on your operating system, including language settings;
  • ‍the URI addresses (Uniform Resource Identifier);
  • ‍the time of the request;
  • ‍the method utilized to submit the request to the server;
  • ‍the size of the file received in response,
  • ‍the numerical code indicating the status of the server's answer (successful outcome, error, etc.);
  • ‍the country of origin,
  • ‍the features of the browser and the operating system utilized by the User,
  • ‍the various time details per visit (e.g., the time spent on each page within the Website)
  • the details about the path followed within the Website with special reference to the sequence of pages visited.

We use such information only to assist us in providing an effective service (e.g. to adapt our website to the needs of your end user device or to allow you to log in to our website), and to collect broad demographic information for anonymized, aggregate use.

The personal data automatically collected is necessary to provide the website and its stability and security, Article 6 sec. 1 sent. 1 lit. b GDPR.

Personal data that is collected automatically is retained for 60 months and properly erased afterwards.

 

Data Collection – registration for RiskConnect Conference

Our website offers a possibility to registrate as an attendee for RiskConnect Conference organised by us. In order to use the aforementioned services, you have to fill in a dedicated registration form. Regarding the filling in the registration form and its subsequent use, we process:

  • Information (such as your name, surname, email address, company name, billing address, VAT number) that is provided by registration;
  • Communications sent by you (e.g. via e-mail or website communication forms).
  • The information which is necessary for the performance of the service is labelled accordingly. All further information is provided voluntarily.

We will process the personal data you provide to:

  • ‍Communicate with you in all issues regarding your participation in RiskConnect Conference;
  • ‍Provide you with the services and information offered through the website or which you request;
  • Communicate with you.

For this, the legal basis is Article 6 sec. 1 sent. 1 lit. b GDPR.

Your personal data is, in the absence of exceptions within the specific services mentioned below, retained for as long as your user account is used. After deletion of your account, your personal data will be erased after 60 months. Statutory storage obligations or the need for legal actions that may arise from misconduct within the services or payment problems can lead to a longer retention of your personal data. In this case, we will inform you accordingly.

 

By statutory law we are required to retain the provided financial data in relation to transactions (including address, payment and order information) for 10 years. Regarding this, the retention of your personal data is based on Article 6 sec. 1 sent. 1 lit. c GDPR.

 

Cross border data transfer

Within the scope of our information sharing activities set out above, your personal data may be transferred to other countries (including countries outside the EEA) which may have different data protection standards than your country of residence. Please note that data processed in a foreign country may be subject to foreign laws and accessible to foreign governments, courts, law enforcement, and regulatory agencies. However, we will endeavour to take reasonable measures to keep up an adequate level of data protection also when sharing your personal data with such countries.

 

Security

 We have reasonable state of the art security measures in place to protect against the loss, misuse and alteration of personal data under our control. For example, our security and privacy policies are periodically reviewed and enhanced as necessary and only authorised personnel have access to personal data. Whilst we cannot ensure or guarantee that loss, misuse or alteration of information will never occur, we use all reasonable efforts to prevent it.

 

We process your data in a proper manner and take appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of  your data.

Processing of your data is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated.

 

Data retention

 We strive to keep our processing activities with respect to your personal data as limited as possible. In the absence of specific retention periods set out in this policy, your personal data will be retained only for as long as we need it to fulfil the purpose for which we have collected it and, if applicable, as long as required by statutory retention requirements.

 

Your rights

 Under the legislation applicable to you, you may be entitled to exercise some or all of the following rights:

  1. ‍require (i) information whether your personal data is retained and (ii) access to your personal data retained, including the purposes of the processing, the categories of personal data concerned, and the data recipients as well as potential retention periods;
  2. ‍request rectification, removal or restriction of your personal data, e.g. because (i) it is incomplete or inaccurate, (ii) it is no longer needed for the purposes for which it was collected, or (iii) the consent on which the processing was based has been withdrawn;
  3. ‍refuse to provide and – without impact to data processing activities that have taken place before such withdrawal – withdraw your consent to processing of your personal data at any time;
  4. ‍object, out grounds relating to your particular situation, that your personal data shall be subject to a processing. In this case, please provide us with information about your particular situation. After the assessment of the facts presented by you we will either stop processing your personal data or present you our compelling legitimate grounds for an ongoing processing; and/or
  5. ‍take legal actions in relation to any potential breach of your rights regarding the processing of your personal data, as well as to lodge complaints before the competent data protection regulators.
  6. ‍require (i) to receive the personal data concerning you, which you have provided to us, in a structured, commonly used and machine-readable format and (ii) to transmit those data to another controller without hindrance from our side; where technically feasible you shall have the right to have the personal data transmitted directly from us to another controller;

 

You may (i) exercise the rights referred to above or (ii) pose any questions or (iii) make any complaints regarding our data processing by contacting us under the contact details set out below.

 

Cookies - what are cookies?

 The main purpose of cookies is to make it quicker for users to access the selected services. In addition, cookies make it possible to tailor the services offered by the website, allowing information of interest or potentially of interest to be provided to users depending on their use of the services. A cookie is any kind of file or device that is downloaded to a user’s system for the purpose of storing data that may be updated or retrieved by the company responsible for its installation.

We use cookies on this website, to understand how you use our website and to improve your experience. Cookies are text files which are stored on your computer. After you have finished your session and closed your browser many of the text files are deleted (“session cookies”). So-called “persistent cookies” are also stored and these allow us to recognise you during your next visit on our website. Our partner companies are not permitted to collect, process or use personal data stored in the form of cookies on our website. You can prevent cookies being saved on your computer by changing your browser settings. This may result in some functions used by our website being restricted.

 

Cookies – types of cookies

 Depending on the company managing them:

  • ‍Own cookies: Are those which are sent to the user’s system from a system or domain managed by the editor and from which the service requested by the user is provided.
  • Third party cookies: Are those which are sent to the user’s system from a system or domain that is not managed by the editor but by another company processing the data obtained through the cookies.

 

Depending on the period of time that they remain active:

  • ‍Session cookies: Are those cookies designed for gathering and storing data while the user is using a web page. They are usually used to store information that is only intended for providing the service requested by the user on one single occasion (e.g. a list of purchased products).
  • Persistent cookies: In this type of cookie the data continues to be stored on the system and may be accessed and processed during a specific period of time by the manager of the cookie, which may range between several minutes and several years.

 

Depending on their purpose:

  • ‍Technical cookies: Are those which allow the user to browse a website, platform or application and use the different options or services offered, such as, for example, controlling data traffic and communication, identifying the session, accessing restricted areas, recalling the parts of an order, carrying out the process for purchase of an order, making a request to register for or participate in an event, using security elements during browsing, storing contents for the transmission of videos or sound or sharing contents through social networks.
  • ‍Personalization cookies: Are those which allow the user to access the service with certain general predefined preferences depending on a number of criteria in the user’s system, such as, for example, the language, the type of browser through which the service is accessed, the regional configuration from which the service is accessed, etc.
  • ‍Analytical cookies: Are those which enable the manager to monitor and analyse the behaviour of the users of the websites to which they are linked. The information collected by means of this type of cookie is used to measure the activity of the websites, applications or platforms and to draw up browsing profiles of the users of such websites, applications and platforms to introduce upgrades on the basis of the analysis of the data on the use of the service by users.
  • ‍Advertising cookies: Are those which enable the most efficient management possible of the advertising space that the editor has included in a website, application or platform from which the requested service is provided based on criteria such as the edited content or the frequency with which the advertisements are shown.
  • Behavioural advertising cookies: Are those which enable the most efficient management possible of the advertising space that the editor has included in a website, application or platform from which the requested service is provided. These cookies store behavioural information about users obtained through the ongoing observance of their browsing habits, which allows a specific profile to be defined to show advertising on the basis of such profile.

 

Cookies – disabling cookies

 You may choose which cookies you want on this website by setting your browser.

Cookie

Google Analytics

 

Name 

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Purpose

Analysis.  Reporting of website traffic.

Disabling or removing the cookie

Like many  other services, Google Analytics uses first-party cookies to monitor the  interactions of users on the website. Google clearly explains the purpose of  the data of its analytical cookies here and how they can be disabled  installing a plug-in the most common browsers here.

         

This website  uses Google Analytics, an analysing service provided by Google Inc., 1600  Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”). Google  Analytics uses “cookies”, which are text files placed on your computer, to  help the website analyze how users use the site. The information generated by  the cookie about your use of the website will be transmitted to and stored by  Google on servers in the United States of America (“USA”).

The  IP-anonymisation is activated on this website, your IP address will be  truncated within the area of Member States of the European Union or other  parties to the Agreement on the European Economic Area. Only in exceptional  cases the whole IP address will be first transferred to a Google server in  the USA and truncated there. The IP-anonymisation is active on this website.

Google will  use this information on behalf of the operator of this website for the  purpose of evaluating your use of the website, compiling reports on website  activity for website operators and providing them other services relating to  website activity and internet usage.

The  IP-address that your browser conveys within the scope of Google Analytics,  will not be associated with any other data held by Google. You may refuse the  use of cookies by selecting the appropriate settings on your browser, however  please note that if you do this you may not be able to use the full  functionality of this website. You can also opt-out from being tracked by  Google Analytics with effect for the future by downloading and installing  Google Analytics Opt-out Browser Add-on for your current web browser here.

As an  alternative to the browser Add-on or within browsers on mobile devices click  this link in order to opt-out from being tracked by Google Analytics  within this website in the future (the opt-out applies only for the browser  in which you set it and within this domain).

Please refer  to further information on usage rights or data protection please visit the following websites here and here.

 

The specific opt-out systems indicated above for the cookie in question (these systems may entail installing a “rejection” cookie in your system for the chosen disabling option to work) are as follows:

Changes to this privacy policy

The Data Controller reserves the right to make changes to this privacy policy at any time by giving notice to its Users on this page. It is strongly recommended to check this page often, referring to the date of the last modification listed at the bottom. If a User objects to any of the changes to the Policy, the User must cease using this Website and can request that the Data Controller remove the Personal Data. Unless stated otherwise, the then-current privacy policy applies to all Personal Data the Data Controller has about Users.

 

Legal information

This privacy statement has been prepared in fulfilment of the obligations under art. 13 of REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data and repealing Directive 95/46/EC (General Data Protection Regulation).

This privacy policy relates solely to this Website.

 

Contacting us:

Please submit any questions, concerns or comments you have about this Policy or any requests concerning your personal data by email to our data protection officer. You can contact us via riskconnect@webshield.com.

 

The Information you provide when contacting us (Web Shield Services GmbH) will be processed to handle your request and will be erased when your request was completed. Alternatively, we will restrict the processing of the respective Information in accordance with statutory retention requirements.

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